Attendee QR Codes

Updated 2 weeks ago ​by Customer Success

As an event organizer, you have the option of sending unique, fully encrypted, QR Codes to your participants through emails, vouchers in PDF form, or even through the InEvent app.

Why QR Codes?

QR Codes are useful for many reasons. For an event organizer, they help in the access control of their event attendees by knowing who is or is not allowed into the event. This is especially useful in situations where the number of guests may be large, or the event is held at a big venue, like a stadium.. Furthermore, they are not shareable and attendees cannot gain access to another person’s QR Code, making it more secure for use.

The use of QR Codes are highly valuable in large event settings such as a stadium or exhibition halls where QR codes can aid in access control and admissions.

Example QR Code

                       

How do event attendees access their QR Codes?

Attendees of a created event can access their QR Codes in 3 methods:

  • Via the InEvent Accreditation Solution.
  • Via the Live App menu screen.
  • Via direct emailing through the InEvent platform (InEvent has exclusive use).  


Accreditation Solution:

After printing the QR Code through the accreditation solutions, all participants will have their QR Code printed and affixed to a badge/ID card of the organization hosting the event.

For more information, go to  "Accreditation" .

Using the InEvent App to acquire QR Code:

After downloading the app, all the attendees who are logged in have access to the QR Code in the following menu:

Sending by email:

If the ‘confirmation email’ option is enabled in the tools, once an invitee signs up and is registered onto the attendees list, they will receive a confirmation email with their QR Code.

To enable the confirmation email simply access EVENT> CONFIGURATION> DEFINE TOOLS> LOGIN , enable the CONFIRMATION EMAIL checkbox by going into Edit Mode (top right) and clicking on the box for CONFIRMATION EMAIL. Note: use the Search function on the top right to quickly find this option.

 

Additionally, the InEvent platform has an option of sending an automatic confirmation email that should be used to send a QR Code 24 hours in advance of the event’s start. To send this automatic email, go to People> Communication> Set up automatic emails> QR Code email (please contact your Customer Success manager)

Important:  The option to send QR Code by e-mail is for InEvent's exclusive use, so the customer must have an agreement with the Customer Success team regarding the time of sending this email (which should happen at least 24 hours before of the event).

 

How do I generate a PDF that contains the QR Code of the participant?

For this it is necessary to have the VOUCHER tool enabled (if not, go to Define Tools, accessible via Event > Configuration > Define Tools> Voucher in the list--using the search function to be speedy if necessary and enabling the option while in Edit Mode (same instruction as Confirmation Email).

After that you should go to  PEOPLE> VIEW Attendees. Select a participant and click on their name, then Click on EDIT,  which will make both these options appear:

View voucher  and View notes. In the new menu, the organizer can relay the information to the participant by viewing their QR Code.

Click ‘See Voucher’, and  a downloadable PDF will appear with all of the participant’s information, including their QR Code. The image below shows a sample menu of where to find the ‘See Voucher’ option.

 

Furthermore, the attendee can also have access to just their voucher’s QR Code in other pages of the the App.

Voucher on App:






How Did We Do?